Frequently Asked Questions

How do I reserve Waverly Estate for my wedding date and when are payments due?
The Willow, Magnolia, and Elopement Package require a $750 payment along with a signed contract. Once both are received, your date is held! After the $750, 50% is due within a month and the final 50% is due 120 days before the wedding date. The Estate Package is split up into 5 payments of 20% with the first due with the contract, the second due two months later and the rest evenly distributed throughout your engagement. We require a credit card on file as your security deposit.

How do I reserve the Estate Package if I do not know my final headcount yet?
We certainly do not expect you to know what your final guest count is until much closer to the wedding date! If you book the all inclusive package, we will estimate the number of guests for the contract. The final payment is due 14 days before the wedding date and will fluctuate if the final headcount is more or less than the estimated number included in the contract and to reflect your food and beverage options chosen.

Do you require event insurance and cancellation insurance?
We do require event insurance which can be purchased through your homeowners insurance, eventhelper.com, or other various websites. We do not require cancellation insurance.

What is the cancellation policy?
All cancellations must be done in writing. All payments are non refundable. Cancellation insurance can be purchased through multiple providers. Although we do not require cancellation insurance, we do recommend looking into it if you are concerned about the possibility of having to cancel for any reason.

Can I use my own vendors?
You have the option to choose a vendor from our list of recommended vendors or we must approve of your vendor prior to you booking with them. We do require that your vendors are licensed and insured and proof of insurance must be provided at booking. All of our vendors on the recommended vendors list already meet the necessary criteria and will ensure a successful and smooth wedding day! Use of a caterer not on our recommended vendors list will require a $500 fee for use and cleanup of the catering kitchen. Recommended Vendors list can be found on the link on the previous page.

Does my package include a coordinator and do I need to have one?
The Estate package includes a day of coordinator. Any other package, a day of coordinator can be added on. If your contract does not include a coordinator through Waverly Estate, you are required to hire a day of coordinator for your event. If you do not choose a coordinator from our recommended vendors list, we require your coordinator to be approved by the venue manager prior to contracting with them. Approved outside planner/coordinator’s will require an additional $500 charge which allows for the Waverly estate team to onboard the planner with information necessary for the wedding day as well as staff a Waverly Estate manager for support during the event.

What menu is included in the Estate Package?
No specific food and beverage items are included in your contract. You will do a tasting with our catering director and choose a menu and options specific for your big day. If your final choices end up being more or less than the allotment, those changes will be reflected on your final wedding payment. See the link on page 18 for our menus.

How late can my DJ play until?
All amplified music must be completely turned off by 11pm. All guests except for the overnight guests must be off of the property by 11:30pm and vendors much be packed up and off the property by midnight.

Do you provide table linens?
We provide floor length table linens in your color choice for all of the tables on the wedding day in The Estate Package only.

Is smoking permitted on your premises?
Smoking including vaping is not allowed inside the house, chapel, or in the ballroom. Smoking outdoors must take place at least 50’ from any operable windows or doors. Cigarette butt containers are provided in 3 different locations outdoors.

Do you allow alcohol and can I bring my own?
Yes, you would obtain an ABC license from www.virginia.abc.gov which is $55 and then you can bring in all of your own beer, wine, and/or liquor. All alcoholic beverages must be served by a bartender/caterer. Self-serve bars are not permitted.

What would I do in case of rain on my wedding day?
We’ve got you covered! (See what we did there) If your plan A was to have an outdoor ceremony, we can easily move the ceremony into the historic chapel. The reception space is already covered so you would not need to worry about that.

How many guests can stay in the house?
We allow for up to 15 guests to stay overnight. We have 4 overnight rooms with 6 queen beds. If more than 12 guests (15 max) stay overnight, air mattresses need to be brought with you.

What are your setup/breakdown policies?
We setup and breakdown everything that we provide and you would be responsible for setting up and breaking down anything that you provide unless you book our Sunday 2pm check in package.. When you arrive at the venue at the start of your venue rental time, the tables and chairs will already be setup according to the floor plan we will create in advance so you will not have to do any of that heavy lifting unless tables/chairs need to be moved after that initial setup. Complete decor setup can be added on for an additional fee based on the amount of decor, timeframe, etc.

What do we need to clean up?
We ask that all trash is bagged up and put on the backside of the event building so we can easily take it to the dump. All trash inside the house needs to be in a trash can provided and all dirty towels need to be in a hamper provided or in the bath tub. Any excessive food in the reception area needs to be swept up before leaving. A full list can be found on the contract.

What is the venue capacity?
We can host up to 300 guests for an hors d’oeuvres style reception. We have enough tables to seat up to 200 for a plated meal or buffet depending on how you would like the floorplan setup.