Frequently Asked Questions
How do I reserve Waverly Estate for my wedding date?
All reservations require a $750 payment along with a signed contract. Once both are received, your date is held!
When are payments due?
After the $750, 50% is due within a month and the final 50% is due 120 days before the wedding date. The Estate Package is split up into 4 payments of 25% evenly distributed throughout your engagement. We require a refundable $500 security deposit with the last payment that returned within two weeks of the event less any damages that may occur.
How do I reserve the Estate Package if I do not know my final headcount yet?
We certainly do not expect you to know what your final guest count is until much closer to the wedding date! If you book the all inclusive package, we will estimate the number of guests for the contract. The final payment is due 8 days before the wedding date and will fluctuate if the final headcount is more or less than the estimated number included in the contract.
Do you require event insurance and cancellation insurance?
We do require event insurance which can be purchased through your homeowners insurance, eventhelper.com, or other various websites. We do not require cancellation insurance.
What is the cancellation policy?
All cancellations must be done in writing. All payments are non refundable. Cancellation insurance can be purchased through multiple providers. Although we do not require cancellation insurance, we do recommend looking into it if you are concerned about the possibility of having to cancel for any reason.
How many tables and chairs does the venue have?
We have (12) 6’ rectangular tables, (1) 4’ round, (1) 3’ round sweetheart table, (20) 5’ round tables, (8) cocktail tables, 350 white resin folding chairs, plus a few miscellaneous tables.
Do you provide table linens?
We provide floor length table linens in your color choice for all of the tables on the wedding day in The Estate Package only.
What is the venue capacity?
We can host up to 300 guests for an hors d’oeuvres style reception. We have enough tables to seat around 200 for a plated meal or buffet depending on how you would like the floor plan setup.
Can I use my own vendors?
Yes! We do require that your vendors are licensed and insured and proof of insurance must be provided at least 30 days before the event date. We are also happy to recommend vendors to you!
Can we choose a different menu for the Estate package?
Absolutely! The Southern Magnolia menu is included in the Estate Package price. Our other menus are upgrade options. We can also completely customize the menu if you don't find something you love in our standard options. For more information on our catering, contact us and we will be happy to send over the menus and more information.
How late can my DJ play until?
All amplified music must be completely turned off by 11pm. All guests except for the overnight guests must be off of the property by 11:30pm and vendors much be packed up and off the property by midnight.
Is smoking permitted on your premises?
Smoking including vaping is not allowed inside the house, chapel, or in the ballroom. Smoking outdoors must take place at least 50’ from any operable windows or doors. Cigarette butt containers are provided in 3 different locations outdoors.
Do you allow alcohol and can I bring my own?
Yes, you would obtain an ABC license from www.virginia.abc.gov which is $55 and then you can bring in all of your own beer, wine, and/or liquor. All alcoholic beverages must be served by a bartender/caterer. Self-serve bars are not permitted.
What would I do in case of rain on my wedding day?
We’ve got you covered! (See what we did there) If your plan A was to have an outdoor ceremony, we can easily move the ceremony into the historic chapel. The reception space is already covered so you would not need to worry about that.
How many guests can stay in the house?
We allow for up to 15 guests to stay overnight. We have 4 overnight rooms with 6 queen beds. If more than 12 guests (15 max) stay overnight, air mattresses need to be brought with you.
What are your setup/breakdown policies?
We setup and breakdown everything that we provide and you would be responsible for setting up and breaking down anything that you provide. When you arrive at the venue at the start of your venue rental time, the tables and chairs will already be setup according to the floor plan we will create in advance so you will not have to do any of that heavy lifting unless tables/chairs need to be moved after that initial setup.
What do we need to clean up?
We ask that all trash is bagged up and put in one location so we can easily take it to the dump. All trash inside the house needs to be in a trash can provided and all dirty towels need to be in a hamper provided. Any excessive food in the reception area needs to be swept up before leaving.
Are there local accommodations?
Yes! The venue can accommodate 15 guests plus Main Street Lofts by Waverly coming Spring 2021 will provide accommodations for an additional 16+ guests three miles from the venue! There are also several other accommodation options within 15-20 minutes of the venue. Inquire with us and we can send you over a list.
My husband and I got married here last Saturday and we could not be happier with Waverly Estate. Sarah and Collin were so thoughtful and kind and truly went above and beyond to ensure our wedding weekend was perfect. Even with some last minute changes, they were so patient and accommodating. I wouldn't hesitate to recommend Waverly Estate to anyone looking for a beautiful venue!
Mary and Matt
My husband and I just got married at Waverly Estate this past weekend... and we truly could not have picked a more perfect place for our wedding. Sarah and Collin went above and beyond from day one! They were amazing with communication, open to all of our ideas and just the most generous, kind-hearted people we’ve ever had the pleasure of knowing. Sarah was the most incredible day-of coordinator and the day ran so smoothly thanks to her! Our wedding day was more perfect than we could’ve ever imagined, and we will be forever grateful to Sarah & Collin and their beautiful Waverly Estate!
Patricia and Paul
We cannot thank Sarah and Collin enough for making our wedding day in October so perfect! The venue was absolutely beautiful and it was the perfect place to have both our ceremony and reception. The house is full of so much charm and the outside grounds were the perfect backdrop for our wedding. Sarah and Collin helped make sure every detail of the day came seamlessly together! I would absolutely recommend Waverly Estate to anyone who is looking for a beautiful venue with both indoor and outdoor spaces!
Nina and Steve
I had my wedding here in August, and it was so perfect! Sarah and her husband were wonderful to work with, and they have created the perfect venue for a wedding! I highly recommend booking with them. You won't regret it! Thank you so much for making our day so special!
Shannon and Robbie